Useritem File Description

The most unique feature of Morris & Dickson’s order entry / inventory management system is its ‘useritem file’ tool.

The useritem file maintains a relationship between unique hospital identifying numbers (pneumonic #, charge code #, etc.) and Morris & Dickson order code numbers. The useritem file serves as the foundation for many of the Answer System’s unique applications.

This file is critical to interfacing with various systems including ADS technology, pharmacy software and hospital database systems.

Hospital pharmacies are labeled by this useritem number, meaning labels no longer need to be changed when a brand change occurs, thus improving ordering efficiency and saving valuable maintenance time. No longer are hospitals hampered by the inefficiencies that accompany traditional labeling methods requiring a wholesaler order code number. Morris & Dickson software maintains correct relationships as part of contract compliance and other procedures based on order decisions.

Pharmacy systems may be updated from this file ensuring accurate reflection of cost and other important information that has traditionally been difficult to maintain.

Utilization and contract change reports can be generated from this file. Additionally, formularies may be defined and restricted with the use of this file. Direct purchase items can be set up in this file allowing bar-coding capabilities on these items, as well. This provides the opportunity to create PO’s on direct items as well as inventory direct items.

Ordering / Receiving

The proven ability to order, receive, and inventory drugs in full or partial package quantities.

The proven ability to communicate with various point-of-care locations or devices in an electronic environment. Purchasing / Receiving / Updates / Inventory Management.

The ability to order for multiple accounts or locations from one system.

Order by M&D#, NDC#, Hospital pneumonic #, Generic or Trade description.

Lot # and expiration date tracking.
Automated bar-code receiving program. Speeds time and improves accuracy.

Receive orders to ANSWER system from remote locations via modem.

Order confirmation printback and EDI invoicing.

Complete database updates on demand.

Perpetual inventory systems capabilities.

Contract compliance and best price check capabilities.

Departmentalized ordering / invoicing capabilities.

Bar-code label generation available in several formats.

Ability to define and restrict a formulary.

Contract Management

Tracking and notification of contract expiration dates at 30 and 60 day intervals.

Contract file update every week.

Flagged identification of “special item pricing” – beneficial in identifying bundled items, enhancing compliance etc, - user defined.

Flexible Reporting Tools

Usage Reports: The reports are user defined and can denote: products purchased; individual unit purchase history; total dollars purchase history; forecasts; suggested order quantities; top movement product classification; price change information; dollars purchased by product and manufacturer; and variables too numerous to list. (Additional reports may be constructed via the internal report generator.)

The ability to transfer historical data into new systems for utilization and management information.

Ability to store 48 plus months of purchase history.

Miscellaneous

Group server capabilities allowing for several different accounts history to be resident on one computer for reporting purposes.

Orange book ratings contained within the database.

Complete physical inventory package.

Interdepartmental billing program processing unit of use and full packages with $ or % markup capabilities.

Borrow and Loan program processing unit of use and full packages with $ or % markup capabilities.

Flexible interface opportunities with pharmacy and hospital database systems.

Network compatible for multiple users.